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With the “pay when paid” principle, a subcontractor’s invoice stays on hold for payment until the expense has been rebilled to the customer and paid by them.
- The vendor has the Outsourcing Vendor Type.
- In Expense Setup, Block Vendor Payment is selected, with a Vendor Payment On Hold Code and a Blocking Amount Threshold.
- When a subcontractor invoice above the threshold is posted, if the linked expense isn’t yet paid by the customer, the invoice is put on hold.
- Run Check Purch. Invoices On Hold, manually or as a scheduled task: the hold is removed for expenses paid by the customer or written off.
- Check the Vendors Overview for Payment: amount left to pay to vendors against the amounts rebilled and collected.
- Pay the released invoices as usual.